Privacy Policy

(last updated: 20 November 2025)

This Privacy Policy (“Policy”) explains how personal data is collected, used, stored, and protected when you visit and use the website www.poltavaplemservis.com (the “Website”).

The Website is owned and operated by Private Joint Stock Company “POLTAVAPLEMSERVIS”,
Company registration code: 00703167
Registered address: Myru St. 1, Horbanivka village, Poltava district, Poltava region, 38782, Ukraine
Email: poltavaplemservis@gmail.com
(“Company”, “we”, “us”).

By using this Website, you confirm that you have read and understood this Policy. If you do not agree with its terms, please do not use the Website.

1. Scope of this Policy

1.1. This Policy applies to all personal data collected by the Company through the Website, including via contact forms, inquiry or order forms, newsletter subscriptions, cookies, and similar technologies.

1.2. “Personal data” means any information relating to an identified or identifiable natural person, in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR) where applicable.

1.3. This Policy does not apply to third-party websites linked from our Website. We are not responsible for the content or privacy practices of such external resources

2. Categories of data we collect‍

2.1. Personal identification and contact data

We may collect information that allows you to be identified directly or indirectly, including:

  • full name;
  • company or farm name, job title or role;
  • contact details (email address, phone number, postal address);
  • information voluntarily provided in inquiries or messages (e.g. farm profile, region, herd size, business-related details);
  • account credentials (if user accounts are enabled on the Website).

2.2. Technical and usage data

When you visit the Website, certain information is collected automatically, including:

  • IP address;
  • browser type and operating system;
  • date, time, and duration of visits;
  • pages viewed and referral sources;
  • data collected through standard analytics tools (e.g. Google Analytics).

This data is generally aggregated and does not directly identify you without additional information.

3. Purposes and legal bases for processing

3.1. We process personal data only where necessary and on lawful grounds, including:

  • responding to inquiries and communications;
  • preparing and performing contracts, quotations, and commercial offers;
  • providing services related to genetic selection, semen supply, and herd reproduction consulting;
  • sending updates, invitations, or informational materials (with consent or where permitted by law);
  • improving Website functionality, content, and user experience;
  • ensuring information security, fraud prevention, and system integrity;
  • complying with legal and regulatory obligations.

3.2. Legal bases include:

  • your consent;
  • performance of a contract or pre-contractual steps at your request;
  • compliance with legal obligations;
  • our legitimate interests, provided they do not override your fundamental rights and freedoms.

4. Consent

4.1. Where consent is required, it is obtained explicitly, for example by submitting forms, ticking consent boxes, or contacting us directly.

You may withdraw your consent at any time by contacting us. Withdrawal does not affect the lawfulness of processing carried out prior to withdrawal.

5. Use of personal data

We use personal data to:

  • respond to inquiries and requests;
  • prepare contracts, invoices, and documentation;
  • organize product delivery and related services;
  • communicate important operational updates;
  • conduct surveys and improve services;
  • send marketing communications where permitted by law.

5.2. We do not carry out automated decision-making or profiling that produces legal or similarly significant effects without human involvement.

6. Cookies and similar technologies

6.1. We use cookies and similar technologies to:

  • ensure proper Website functionality;
  • remember user preferences;
  • analyze Website traffic and performance;
  • display relevant content.

6.2. You may manage or disable cookies through your browser settings. Please note that disabling cookies may affect Website functionality

6.3. Third-party services (e.g. analytics or social media tools) may also place cookies. Their use is governed by their respective privacy policies

7. Data sharing with third parties

7.1. We may share personal data with:

  • service providers acting on our behalf (hosting, email, CRM, IT support, logistics), only to the extent necessary;
  • business partners or affiliates within lawful cooperation frameworks;
  • legal successors in case of reorganization or sale;
  • authorities where required by law or to protect legal rights.

7.2. We do not sell personal data.

7.3. Aggregated or anonymized data may be used for statistical or analytical purposes.

8. International data transfers

8.1. Personal data may be processed or stored outside Ukraine, including in the EU or other jurisdictions, where cloud services or service providers are involved.

Where applicable, we take reasonable measures to ensure appropriate safeguards in line with GDPR principles, such as contractual protections and security standards.

9. Data retention

9.1. Personal data is retained only as long as necessary for the purposes described in this Policy or as required by applicable law.

9.2. After the retention period expires, data is deleted, anonymized, or archived in accordance with legal and internal requirements.

10. Your rights

10.1. Depending on applicable law (including GDPR), you have the right to:

  • access your personal data;
  • request rectification or update of inaccurate data;
  • request erasure (“right to be forgotten”);
  • restrict or object to processing;
  • withdraw consent;
  • request data portability;
  • lodge a complaint with a supervisory authority.

10.2. Requests may be submitted using the contact details below.

11. Data security

11.1. We apply reasonable technical, organizational, and administrative measures to protect personal data from unauthorized access, loss, or disclosure.

11.2. However, no internet transmission or storage method is completely secure. While we strive to protect your data, absolute security cannot be guaranteed.

12. Changes to this Policy

12.1. We may update this Policy from time to time to reflect legal, technical, or operational changes.

12.2. The updated version becomes effective upon publication on the Website with a revised date.

13. Contact details

If you have questions regarding this Privacy Policy or personal data processing, please contact:

Private Joint Stock Company “POLTAVAPLEMSERVIS”
Address: Myru St. 1, Horbanivka village, Poltava district, Poltava region, 38782, UkraineEmail: poltavaplemservis@gmail.com